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Checklist
Event Packing & Load-In Checklist
Everything an off-premise event needs, in one printable set. Check it in the kitchen as you pack, and again at the venue on load-in, so nothing gets left behind on either end.
Event Packing & Load-In Checklist
Packing, load-in & timeline
Food service
- Chafing dishes & frames
- Sterno / fuel & lighter
- Serving & slotted spoons
- Tongs, spatulas, ladles
- Cutting boards & knives
- Sheet pans & hotel pans
- Insulated carriers / Cambros
- Garnish bowls
Dinnerware
- Dinner plates
- Appetizer / dessert plates
- Bowls
- Flatware
- Glassware / cups
- Serving platters & bowls
- Cake / dessert service
Linens
- Tablecloths
- Napkins
- Skirting & clips
- Kitchen / bar towels
- Aprons
Beverage
- Dispensers & urns
- Coffee, tea & supplies
- Ice & ice bins
- Cups / glassware
- Bar tools & mixers
Equipment
- Extension cords & power strips
- Trash cans & liners
- Transport dollies / carts
- Hand-wash / sanitation station
- Tables & risers
- Lighting / clips
Supplies
- To-go containers & foil
- Plastic wrap & pan liners
- Gloves
- Zip ties & tape
- Labels & markers
- Trash bags
- First-aid kit
- Thank-you cards
Staff & logistics
- Signed BEO
- Floor plan / layout
- Event timeline
- Staffing roster & call times
- Load-in instructions & parking
- Venue & vendor contacts
- Uniforms / name tags
Load-in timeline & notes
Adapt this list to your menu, service style, and venue. Pack the truck in reverse load-in order, and check the list again before leaving the venue so nothing gets left behind.