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Worksheet
Multi-Zone Event Planner
Print this and work one block per service area, then the master cross-zone plan. Or set your event to Multiple zones in the Event Packet and it pre-fills your zone names.
Multi-Zone Event Planner
One block per zone, then the master cross-zone plan
Event
Date
Venue
Product & equipment
- Product list confirmed for this zone
- Equipment & smallwares staged
- Ice and ice storage
- Power / water where needed
- Tables, linens, signage
Packing & labeling
- Everything for this zone packed together
- Bins / crates labeled with the zone name
- Packing list on each crate
- Fragile / cold items flagged
Load-in & staging
- Load-in door / route for this zone
- Arrival staging spot
- Setup owner assigned
- Time to zone-ready
Comms
- Zone lead named
- Radio channel / group chat
- Check-in cadence set
- Escalation path to the captain
Self-contained check
- Own equipment
- Own food / beverage
- Own staff
- Backup if cut off from central
Product & equipment
- Product list confirmed for this zone
- Equipment & smallwares staged
- Ice and ice storage
- Power / water where needed
- Tables, linens, signage
Packing & labeling
- Everything for this zone packed together
- Bins / crates labeled with the zone name
- Packing list on each crate
- Fragile / cold items flagged
Load-in & staging
- Load-in door / route for this zone
- Arrival staging spot
- Setup owner assigned
- Time to zone-ready
Comms
- Zone lead named
- Radio channel / group chat
- Check-in cadence set
- Escalation path to the captain
Self-contained check
- Own equipment
- Own food / beverage
- Own staff
- Backup if cut off from central
Product & equipment
- Product list confirmed for this zone
- Equipment & smallwares staged
- Ice and ice storage
- Power / water where needed
- Tables, linens, signage
Packing & labeling
- Everything for this zone packed together
- Bins / crates labeled with the zone name
- Packing list on each crate
- Fragile / cold items flagged
Load-in & staging
- Load-in door / route for this zone
- Arrival staging spot
- Setup owner assigned
- Time to zone-ready
Comms
- Zone lead named
- Radio channel / group chat
- Check-in cadence set
- Escalation path to the captain
Self-contained check
- Own equipment
- Own food / beverage
- Own staff
- Backup if cut off from central
Master cross-zone plan
The connective tissue between zones, the part single-space events never need.
- Master timeline across all zones
- Runner routes between zones mapped
- Radio channels / group chats assigned
- Central vs. per-zone staging decided
- Owner for cross-zone restock
- Load-out sequence, zone by zone