Beverage Planner
A complete beverage plan for any event: water, coffee, tea, soft drinks, juice, and alcohol, with quantities, dispensers and urns, an ice estimate, and a contextual service checklist. Recommendations adjust for guest count, duration, time of day, weather, event type, and how the bar is run.
Event details
House lemonade, iced tea, mocktails, and the like. These print on the plan and the service checklist.
The physical fruit held behind the bar, cut and whole, separate from the pre-squeezed juice above. Prints on the bar checklist when a bar is served.
Beverage Plan
150 guests · 4 hr
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Beverage service checklist
A planning aid, based on what you selected. Quantities aren’t calculated here.
Mixers & Garnishes
- Lemons (16)
- Limes (20)
- Oranges (8)
- Cherries (2 pints)
- Olives (2 pints)
- Mint (4 bunches)
- Simple Syrup (2 L)
- Lemon Juice (4 L)
- Lime Juice (4 L)
- Club Soda (12 L)
- Tonic Water (12 L)
- Ginger Beer (12 L)
- Cola (12 L)
- Diet Cola (12 L)
- Lemon-Lime Soda (12 L)
- Sour Mix (4 L)
- Cranberry Juice (4 L)
- Orange Juice (4 L)
- Pineapple Juice (4 L)
Bar Tools & Equipment
- Wine keys
- Pour spouts
- Shakers
- Bar / mixing spoons
- Jiggers
- Mixing glasses
- Bar mats
- Ice bins
- Tongs
- Garnish containers
- Garnish picks / toothpicks
- Napkin caddy
Garnish & Backstock
- Whole lemons
- Whole limes
- Lemon wedges
- Lime wedges
Coffee & Tea Accompaniments
- Sugar
- Artificial Sweeteners
- Honey
- Cream
- Half & Half
- Stir Sticks
Beverage Service Supplies
- Cups
- Lids
- Sleeves
- Beverage Napkins
- Beverage Signs
- Trash Receptacles
- Straws
- Ice Scoops
How these recommendations were generated
- 150 guests over 4 hours, wedding, bar service
- Coffee reduced for evening service
- Water increased because alcohol is served
- Bottled water is the same volume as the dispensers, counted in 16.9 oz bottles: an alternative to the 5-gallon setup, not in addition to it
- Soft drink split is a starting mix: cola heaviest, then diet and lemon-lime, a little ginger ale. Adjust to your crowd.
- Wine split suggested for a summer wedding event: lighter whites and rosé in warm seasons, deeper reds in winter, more sparkling for celebrations. A starting mix, not a rule; adjust to your guest list.
- Alcohol planned at about one drink per guest for the first hour, then tapering
- Core spirits use a standard well split at about 16 drinks per 750ml (vodka heaviest); every bar carries its own set, so counts rise with more bars. Adjust to the crowd and menu.
- Add beyond the five wells as the menu calls for it: bourbon or scotch, a reposado or second tequila, spiced or aged rum, cordials (triple sec, amaretto, coffee liqueur), dry and sweet vermouth for martinis and Manhattans, and bitters.
- Includes a 10% planning contingency
Save your work
Coming soonWith a Premium account you’ll be able to save beverage plans, duplicate them for similar events, attach them to an event, and see your planning history. AI beverage recommendations are on the roadmap.
Keep going, related on Click to Table